How to become an ESA vendor in Arizona

1. 1. Register as a vendor in ClassWallet

   Vendors sign up through ADE's ClassWallet page. Keep your business details, W-9 and bank information ready.

2. 2. Plan for the 2% processing fee

   The handbook says: "ClassWallet charges a 2% processing fee to vendors and not directly to the ESA Account Holder."

   Source: ADE ESA Parent Handbook · 2025–26 · prior contract year; confirm newer guidance · PDF p. 57

3. 3. Know the typical payment time

   "Private schools and educational service providers typically receive payment within 2-10 business days." This is after an order is approved, not how long sign-up takes.

   Source: ADE ESA Parent Handbook · 2025–26 · prior contract year; confirm newer guidance · PDF p. 54

4. 4. Give families full receipts

   For reimbursements: "An invoice alone is not sufficient for a reimbursement request; proof of payment must be submitted, or the request will be denied."

   Source: ADE ESA Parent Handbook · 2025–26 · prior contract year; confirm newer guidance · PDF p. 50

5. 5. Leave out fees ESA will not cover

   "Fees for late, cancelled, or missed appointments are not an allowable ESA expense."

   Source: ADE ESA Parent Handbook · 2025–26 · prior contract year; confirm newer guidance · PDF p. 39

These quotes come from the 2025–26 handbook, the year before. Check ADE for newer guidance. This guide is not official approval.